Checklist for Hosts
Checklist for Hosts
information is useful to new Chapter hosts and as a refresher for current hosts,
and is also helpful to help potential new hosts decide whether they want to
take on the responsibilities of being a Chapter Host:
Phase 1 - Creating
beginning in earnest, review the Roles and Responsibilities. It contains a good amount
of helpful information you'll want to be familiar with before you
- Select your co-host
using suggestions contained within the Roles and Responsibilities.
- Together with your
co-host, decide where and when you would like to hold your first
meeting. I suggest taking a month to prepare for your first meeting.
Venue? Anything from someone's home to someone's office after hours to a
meeting room at a local hotel or restaurant. Keep it intimate and simple
until the group decides how it wants to function. Remember, this is
about "community" and networking not appearances, rules and regs.
Phase 2 - Preparing
- Along with your co-host contact all students and coaches in your
area. This is an imprtant step aside from the obvious. When you make
contact, take the time to find out as much as you can about the coaches
in your area. Are they mostly new students, a blend of old and new or
are they mostly practicing coaches? Knowing this will help you to create
a focus for your Community meetings.
In your contact email or phone call,
let them know when and where you will meet and to expect a followup
reminder and agenda. Ask someone to be responsible for arranging for
food and/or beverages. This can be anything from simply good coffee to a
pot luck depending on the venue.
- Create an agenda based
on suggestions contained in the Roles and Responsibilities.
- Send out a reminder one
week before your meeting. Communicate your agenda and a lot of
Phase 3 - Meeting
for a suggested meeting format.
- Follow your agenda. Let
everyone know when the meeting will end and stick to it.
- Pass around an
attendance sheet. You'll need this!
- Take minutes.
- Spend the time to get
to know each other. Introduce each attendee asking them to say a little
about themselves. Remember, this is an opportunity to see "who-knows-who
or what" ....who and what they're connected to that might benefit the
group and your goals.
- Work together to define
the purpose and mission of your group. Generally, you will find that
members are interested in skill development and practice building.
Think of this as you "define" your group. Discuss potential projects and
- Agree on when you will
meet over the next 6 months.
- Agree on your next
Phase 4 - Followup
- Meet with your co-host
and discuss your impressions of the meeting.
- Provide minutes to all
attendees including a reminder of the next meeting date, time and
- Stay in touch.
In some locations, groups elect to hold virtual planning meetings. The
Community Bridge is available for your use. Contact firstname.lastname@example.org
the use of this bridge.
- Following these simple suggested steps will get you
going. There is so much more to consider and each group is different. Reach
out to other Communities, ask questions and don't be afraid to experiment! I'm
here to help so please feel free to shoot an email to email@example.com.
For those still
interested in applying to become a Chapter Host in your area, click here
to fill out the application form.